# Associate Facilities Coordinator (R5453)

[Shield AI](https://www.jorb.ai/firms/shield-ai.md) · London · United Kingdom · [Administrative / Others](https://www.jorb.ai/jobs/administrative-others.md)

Shield AI is hiring a Associate Facilities Coordinator (R5453) in London. Posted 2026-08-04; applications close 2026-10-03.

**Apply**: https://jobs.lever.co/shieldai/36a00500-87ea-4737-8372-83efcb0c9e2b

Posted 1d ago.

## Role details

## Front Desk Coordinator

Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include Hivemind autonomy software, V-BAT and X-BAT aircraft, and Aechelon simulation and synthetic reality technologies. With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI’s technology actively supports operations worldwide.

The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facility needs.

## What You’ll Do

  
- Greet and assist visitors, ensuring a positive and professional first impression
  
- Manage emails and general inquiries, routing as appropriate
  
- Coordinate visitor access, badging, and check-in processes
  
- Maintain front desk organization, cleanliness, and readiness at all times
  
- Schedule meetings and manage conference room bookings
  
- Support office operations including mail distribution, deliveries, and supply inventory
  
- Coordinate with vendors and service providers as needed
  
- Assist with planning and execution of office events and meetings
  
- Partner with Facilities, IT, and Security teams to support workplace needs
  
- Maintain accurate records and handle sensitive information with discretion

## Required Qualifications

  
- Secondary school GCSE or equivalent (Foundation or Bachelor’s degree preferred)
  
- 1–3 years of experience in a front desk, receptionist, or administrative role
  
- Strong verbal and written communication skills
  
- Proficiency in Microsoft Office or Google Workspace
  
- Ability to multitask and prioritize in a fast-paced environment
  
- Strong organizational skills and attention to detail
  
- Professional demeanour with a customer-service mindset

## Preferred Qualifications

  
- Experience in a corporate or high-growth blended manufacturing/office environment
  
- Familiarity with visitor management systems (Envoy)
  
- Experience supporting facilities or office operations
  
- Basic knowledge of access control and office security protocols
  
- Experience coordinating vendors, deliveries, and events
  
- Strong problem-solving skills and ability to work independently

## Applying to this role

This Associate Facilities Coordinator (R5453) role at Shield AI runs through the firm's own careers portal and expects a CV and cover letter written specifically for the posting, not a portable submission carried across firms. Jorb AI's application agent tailors a CV and cover letter from your background to this posting and tracks the role alongside the rest of your applications.

[Tailor this application](https://www.jorb.ai/signup?ref=job-atom&firm=shield-ai&job=6a72450451668e93e629076b)

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Updated: 2026-08-06
Canonical: https://www.jorb.ai/jobs/6a72450451668e93e629076b