# Operations and Office Assistant [PredictX](https://www.jorb.ai/firms/predictx.md) · London · United Kingdom · [Administrative / Others](https://www.jorb.ai/jobs/administrative-others.md) PredictX is hiring a Operations and Office Assistant in London. Posted 2024-08-05; applications close 2026-08-10. **Apply**: https://jobs.lever.co/pibenchmark/1e3b6614-17b2-4369-b4c9-45cc3a291404 Posted 1y ago. ## Role details ## Overview Make a real difference at one of London’s foremost SaaS scale-ups. Be ready to pioneer the future of AI, data analytics, and technology. PredictX has integrated AI & ML into our product for over a decade, and we continue to lead in AI-driven decision support for global enterprises. ## The Role We are seeking a versatile and proactive Operations and Office Assistant to contribute to our ongoing success. This role is ideal for a highly organized individual with a can-do attitude. You’ll be based in our Victoria, London office, supporting various departments including sales and events. If you thrive in a fast-paced environment, are eager to learn, and are passionate about delivering exceptional results, we want to hear from you. This is an excellent opportunity to gain valuable experience in a thriving industry. The role requires a versatile individual with a strong administrative background and the ability to thrive in a fast-paced environment. ## Key Responsibilities ### Office Management & Administration - Reception duties: manage incoming calls, emails, and visitors. - Office maintenance: oversee office supplies, equipment, and maintenance issues. - Facilities management: coordinate cleaning, repairs, and office layout. - Health and safety: ensure compliance with health and safety regulations. - Event management: organise company and social events. - Travel and accommodation: book travel arrangements for staff. - Office support: provide general administrative support to all departments. ### Financial & Reporting - Financial management: process expenses, purchase orders, and invoices. - Reporting: prepare and submit required reports (e.g., CCS, security audit). ### Project Support - Project assistance: contribute to various projects as needed (e.g., DetectX, Hotel Matcher). - Data management: handle data validation and analysis. ### Client & Stakeholder Management - Client support: assist with client meetings and events. - Stakeholder liaison: maintain relationships with building management and suppliers. ### People & Culture - Onboarding and off-boarding: support new and departing employees. - Team support: contribute to a positive and efficient office environment. ## Skills & Experience ### Essential Skills - Organisational and time management: ability to self-manage, prioritise tasks, meet deadlines, and manage multiple projects simultaneously. - Communication: excellent verbal and written communication with colleagues, clients, and external parties. - Interpersonal skills: strong relationship-building and teamwork abilities. - Problem-solving: ability to think critically and find solutions to challenges. - Attention to detail: meticulous approach to tasks and data management. - Adaptability: flexibility to handle changing priorities and responsibilities. - IT proficiency: strong computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint). - Experience in office administration: proven track record in a similar role handling diverse administrative tasks. - Event management: experience planning and executing events, including budgeting and coordination. - Customer service: strong orientation to interact with clients and visitors. - Project management: ability to support and contribute to various projects. ## Applying to this role This Operations and Office Assistant role at PredictX runs through the firm's own careers portal and expects a CV and cover letter written specifically for the posting, not a portable submission carried across firms. Jorb AI's application agent tailors a CV and cover letter from your background to this posting and tracks the role alongside the rest of your applications. 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