Events & Team Assistant - Corporate Affairs

Role Overview

In this multi-faceted role, you’ll take ownership of event management coordination (60%), working closely with our Group Events Manager, while also providing vital administrative support to senior leaders (40%), including the Group Director of Corporate Affairs, Group Head of Marketing and Communications, and Group Head of Investor Relations. Your contributions will be key to ensuring the seamless operation of daily activities and enhancing the overall efficiency of the department.

This role requires a confident, proactive individual with proven attention to detail and the ability to forge relationships in-person.

Role Responsibilities

Diary and Schedule Management

• Efficiently coordinate and manage the calendars of senior team members, ensuring optimal use of their time.

• Organise meetings, appointments, and conference calls, handling all logistical details with precision.

• Prepare and distribute agendas, minutes, and follow-up actions to ensure seamless meeting execution.

Event Planning and Coordination

• Support the planning and execution of high-profile corporate events, including conferences, seminars, and team meetings.

• Be prepared to own end-to-end delivery of an event, including venue sourcing, budgets, supplier management, technical production, and ensuring consistently high standards.

Comprehensive Administrative Support

• Manage incoming and outgoing communications, including emails, phone calls, and correspondence, with professionalism and discretion.

• Maintain organized departmental files and records, ensuring easy access to critical information.

• Prepare polished reports, presentations, and documentation that support the team’s strategic objectives.

Travel and Logistics Coordination

• Arrange detailed travel itineraries, including accommodations, transportation, and schedules, ensuring all plans align with company policies and budgets.

• Proactively resolve any travel-related issues to ensure smooth journeys for team members.

Communication and Stakeholder Engagement

• Serve as a central point of contact for internal and external stakeholders, fostering positive relationships.

• Facilitate clear and efficient communication within the Corporate Affairs team and across other departments.

Special Projects and Strategic Support

• Contribute to the success of special projects and initiatives by providing administrative, research, and analytical support.

• Take ownership of ad hoc tasks and assignments, ensuring timely and high-quality delivery.

Experience / Competences

Essential

• Experience in event planning and coordination, including managing budgets and liaising with vendors.

• Proven experience in an administrative or team support role, ideally supporting senior leadership.

• Demonstrated organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.

• Excellent written and verbal communication skills, with a professional and approachable demeanor.

• Experience coordinating complex diaries, meetings, and travel arrangements.

• Outstanding attention to detail and accuracy in all tasks, including document preparation and record management.

• Ability to handle confidential information with discretion and maintain a high level of professionalism.

• Demonstrated ability to work both independently and collaboratively in a fast-paced environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

Desired

• Familiarity with corporate environments, particularly in financial services or communications.

• Knowledge of travel booking systems and tools.

• Proactive mindset with a track record of identifying and implementing process improvements.

• Exposure to working with internal and external stakeholders at various levels of an organization.

Job Band & Level

• Support / 3

#LI-Hybrid #LI-ASO

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of background. If you are enthusiastic about this role but your experience doesn’t align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organization. Our Talent Acquisition team is here to assist you in recognizing how your unique skills and abilities can contribute. Don’t hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That’s why we’re building a culture where everyone plays a part in making people feel welcome, ready, and willing to contribute. TP ICAP Accord — our Employee Network — is central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement.

Location

UK - 135 Bishopsgate - London