Personal Assistant (Maternity Cover) - 6months contract

Position Summary

Support expense planning, spending, and settlement for a department in accordance with the standards and procedures, and contribute to the creation of business performance through optimal asset management.

Assist the leaders of the department by coordinating meetings, managing work schedules, and creating a productive working environment, and support department members by preparing information assets, access authorities, and consumables for business.

Role and Responsibilities

1. Establishment and management of expense plan: Establish an expense plan needed to carry out department tasks by using the G-ERP system, check and analyze the increase/decrease of expense frequently, and make adjustments accordingly.
2. Expense management: Manage expenses for events, rewards, consulting, business trips, development, etc. required for the department operation within a designated schedule and analyze the results using G-ERP.
3. Asset management: Identify the consumption of assets used for task execution by the department and drive asset management through asset inspection and transfer in accordance with the procedures and standards.
4. Supporting department leaders: Support department leaders' tasks by coordinating meetings, managing schedules, handling expenses for business, congratulations, and condolences, and establishing the working environment.
5. Supporting department members: Support department members by preparing information assets such as PCs and phones needed to carry out tasks, securing access authorities, and settling expenses for overseas business trips.

Skills and Qualifications

• Learns to use professional concepts. Applies company policies and procedures to resolve routine issues.
• Works on problems of limited scope. Follows standard practices and procedures.
• Normally receives detailed instructions on all work.
• Typical entry point for university graduates.