Legal Administrator

Notes to Applicants

• Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: we are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.
• Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow-up email asking you to attach your resume from a computer.
• Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.
• The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use.
• If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.

Job Description

Dimensional's Legal division is an in-house team of client-focused attorneys, paralegals, and legal assistants who partner with internal and external teams to help provide legal expertise across business functions, legal systems, and jurisdictions.

The Legal Administrator will be responsible for providing administrative, clerical and other support to the European Legal team. The Legal Administrator will work with lawyers and other team members employed by or providing services to Dimensional UK and may work autonomously as well. The Legal Administrator will work closely with the business and with various specialist teams within the global legal team located in the US and Ireland.

Responsibilities

• Coordinate reviews of board agendas and materials for UK and Irish entities. Manage quarterly board meeting logistics, including coordinating with the technology team for virtual components, working with paralegals and attorneys to prepare and upload board materials to Directors in a timely and efficient manner, and interacting with board members, internal teams, and external service providers as needed.
• Prepare, revise, and compile materials for board meetings and related records. Handle follow-ups from board meetings as needed.
• Navigate the Legal group’s document management system, track document revisions, control versions, and redline changes.
• Assist with document execution and coordination with executives; arrange filing of signed documents and letters. Support filing and related project work as needed.
• Manage calendars proactively, including coordinating schedules with other staff for Board meetings.
• Serve as a local administrator for the legal spend management system, including coordinating with outside firms and internal partners to open new vendor and matter entries; assess invoices according to standard billing guidelines; process allocations to internal matters for cost tracking and reporting; and respond to vendor requests as needed.
• Manage corporate recurring and annual items lists and coordinate with other team members to complete recurring items.
• Provide assistance on general corporate and operational matters and related filings (e.g., with UK Companies House).
• Assist with requests for materials related to controls and financial audit.
• Coordinate reviews of mandate classification for “CASS 8” purposes.
• Coordinate with the global legal team members as needed.

Qualifications

• Direct work experience at a law firm, or supporting senior attorneys, executives, or boards of directors is desirable.
• Bachelor's degree, or equivalent, is required.
• Experience with legal spend management, document management, document comparison, and board materials systems is preferred.
• Excellent attention to detail.
• Ability to handle privileged and confidential matters with care.
• Self-starter who can manage multiple time-sensitive projects and meet deadlines.
• Strong time management, organizational, and communication skills (verbal and written).
• Ability to work productively in a team environment; experience with a hybrid office and work-from-home environment is preferred.
• Technical proficiency with Microsoft Office Suite and other legal technologies (ebilling, legal document repository, etc.), plus a willingness and ability to learn and adapt to new technologies.

Dimensional offers a variety of programs to support employees, including comprehensive benefits, educational initiatives, and programs that celebrate our history, culture, and growth.

It is the policy of the Company to provide equal opportunity for all employees and applicants. The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, creed, sex, pregnancy or related conditions, caregiver status, gender, gender identity or expression, national origin, age, mental or physical disability, medical condition, marital status, familial status, military or veteran status, citizenship status, sexual orientation, genetic information, political activities or other protected status as required by law.