# Administrative Assistant [Blackstone](https://www.jorb.ai/firms/blackstone.md) · New York · United States · [Administrative/Others](https://www.jorb.ai/jobs/administrative-others.md) Blackstone is hiring a Administrative Assistant in New York. Posted 2024-12-04; applications close 2025-02-02. **Apply**: https://blackstone.wd1.myworkdayjobs.com/Blackstone_Careers/job/New-York/Administrative-Assistant_34825-2 Posted 1y ago. ## Role details ## About Blackstone Blackstone is the world’s largest alternative asset manager. We aim to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we operate. We achieve this by leveraging extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets, and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow us on LinkedIn, Twitter, and Instagram. ## Position: Administrative Assistant The Administrative Assistant provides support to senior leadership and their team. ## Responsibilities - Manage calendars, including scheduling internal and external appointments, confirming meetings, and coordinating with other assistants - Plan and coordinate global travel, including scheduling and itineraries - Update and maintain travel spreadsheets and organize trip packets - Oversee and plan weekly and monthly meetings - Liaise with other organizations for scheduling and project coordination - Answer calls and act as a gatekeeper - Provide back-up support for other senior professionals - Book conference rooms for internal and external meetings; greet and register guests in the visitor system - Complete detailed corporate expenses, including tracking receipts and reimbursements - Coordinate travel arrangements such as flights, visas/passports, cars, hotels, and other reservations - Maintain and organize files - Work on ad hoc projects as assigned ## Qualifications Blackstone seeks individuals who work well in team-driven environments, are highly motivated, intelligent, exercise sound judgment, and have demonstrated excellence in prior roles. The successful candidate should have: - At least 1 year of administrative assistant experience supporting a team of two or more - Preferred experience within Financial Services - Ability to thrive in a dynamic work environment - Strong communication skills - Highly organized with strong attention to detail - Ability to multi-task and prioritize competing tasks and deadlines - Proactive work style and ability to collaborate effectively within a team and with other assistants - Experience working with various levels of management - Maintain the highest level of confidentiality and demonstrate strong integrity - Experience coordinating travel arrangements - Autonomous work style with strong follow-through skills - Ability to build relationships with key stakeholders and management - Strong Microsoft Office skills, including PowerPoint, with emphasis on Outlook and Excel - Familiarity with Concur is preferred - Experience with Amex Travel is a plus ## Additional Information The duties and responsibilities described are not exhaustive. Additional assignments may be required and may change at Blackstone’s discretion. ## Compensation **Expected annual base salary range:** $70,000 - $130,000 Actual base salary within this range will be determined by factors including experience, skills, qualifications, and job location. For roles outside the US, salary bands may differ based on local market comparables. Additional compensation and benefits are offered separately from the base salary. ## Equal Employment Opportunity Blackstone is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other protected class in accordance with applicable laws. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All employees, including recruiting personnel and hiring managers, are required to abide by this policy. If you require a reasonable accommodation to complete your application, please email Human Resources at HR-Recruiting-Americas@Blackstone.com. ## Securities Licensing Depending on the position, you may be required to obtain certain securities licenses if you are in a client-facing role or engaged in activities such as: - Attending client meetings discussing Blackstone products or client questions - Marketing Blackstone funds to new or existing clients - Supervising or training securities-licensed employees - Structuring or creating Blackstone funds or products - Advising on marketing plans or contributing to marketing materials This list is not exhaustive. Licensing requirements may be reviewed on a case-by-case basis. Please consult your Blackstone Recruiting contact with any questions. ## Application Instructions To apply, please complete the application form. Fields marked with a red asterisk (*) are required to be considered for employment, though some may be answered as "prefer not to say." Failure to provide required information may affect the follow-up of your application. 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